Architectural Review Policy Article 2

ARTICLE 2. PLAN SUBMITTAL PROCEDURES

2.01 Procedure.

All proposals for construction on any unit must be submitted to the Committee with a completed Application at least 90 days prior to the start of the proposed action. A completed Application shall mean:

a) Two copies of plans and specifications complying with the published checklists of the Committee;
b) Two completed Application Forms, signed Construction Agreements and checklists provided by the Committee.

The Committee shall have sixty (60) days to review a submittal. After review, the Committee for their files will retain one copy of the submittal. The other will be returned to the applicant marked with one of the following:

"Approved" (project approved as submitted)
"Approved as Noted" (subject to conditions noted)
"Not approved" (reasons noted on drawings and forms)

An incomplete submittal will be returned to the applicant marked “Not Approved”. It is the owner's responsibility to apply for and pay all fees for permits and inspections required by the governing authorities and codes.

2.02 Standards.

All plans shall use

(1) The applicable standards established by the governing documents for building type, utilities and other exterior characteristics.

(2) The design criteria of this Architectural Review Policy to preserve consistent external appearance, design and compatibility with existing structures.

All plans shall be of professional quality with sufficient detail to clearly define the proposed project. The committee may, at its discretion, request additional documents regarding the proposed project.

2.03 Completion.

Approved projects must be commenced within three (3) months of committee approval. After three months, re-submittal and re-approval is required. All construction shall be completed in a timely and continuous manner.

2.04 Appeal.

There is no automatic right of appeal of a decision by the Architectural Review Committee. An applicant may petition the Board for a review of the Committee's decision by submitting a written statement to the President of the Board, explaining the issue and the proposed solution. A majority of the Directors must agree that a review is appropriate and will notify the applicant within 30 days after the applicant's statement is received of the acceptance or denial of the petition, and any conditions. The Board may set procedural limitations for the review, including restricting the scope of the review to specific issues and limiting the time that the applicant may speak.

2.05 Enforcement Process.

Any owner in writing to the Architectural Review Committee may report violation of the Architectural Review Policy. Violations will generally be processed in the following manner but some circumstances may require a different action:

(a) A Committee representative will inspect the alleged violations.
(b) If the Committee determines that the alleged violation requires corrective action, two letters (second by registered mail) seven (7) or more days apart, will be sent to the violator by the Committee. The letters will clearly state the nature of the violation and the proposed corrective action to be taken.
(c) If no satisfactory response is received within fourteen (14) days of the second letter, the Committee will turn the matter over to the Board for further action as provided in the governing documents.